Step by step
Do this first.
Safety & recordings
Deliver
Safety & recordings
Swipe
Name an incident lead
Name an incident lead and a backup before you open the room.
Report privately
Publish a private way to report concerns that does not go through the public chat.
Moderate every room
Moderate the main room, breakout rooms, and chat. Remove anyone who disrupts or harasses.
Know what is prohibited
Harassment, threats, hateful content, and sharing someone’s personal details are prohibited.
Record with consent
Say before you record or take screenshots, and leave out anyone who opts out.
Stop harm, then escalate
In an incident, stop harm, protect privacy, keep the evidence, and tell b54.
Projects, judging, and integrity
Next chapterRead the full chapter
The b54 code of conduct covers event platforms and messages as well as venues. Online, that means the video room, breakout rooms, the chat space, direct messages, and any social activity around the event. It applies to participants, organisers, volunteers, mentors, judges, partners, and guests.
Before opening
• Name an incident lead and a backup who are not both involved in the same complaint. • Publish a private reporting method that does not go through the public chat, with campus emergency contacts. • Give the incident lead and room hosts the controls to mute, remove, and lock rooms. • Brief the team on confidentiality, keeping evidence, non-retaliation, and when to call emergency services.
Harassment, discrimination, threats, stalking, unwanted sexual attention, intimidation, retaliation, hateful or explicit content, and sharing someone’s personal details are prohibited. Act first to stop harm: remove the person from the room or the chat, and keep the messages as private evidence. Record facts and witnesses, not rumours. Do not run a public investigation in the chat.
The incident lead may warn, remove, or suspend access while b54 reviews. Serious harm, suspected crime, a safeguarding concern, or imminent danger must be escalated to the appropriate institution or authority. Minors require a written safeguarding plan approved before registration.
Recordings and screenshots
Tell everyone before you record a session or take a screenshot, and say what it is for. Let people opt out by turning off their camera or changing their display name, and leave them out of anything you publish. Publish recordings and images only as the media rules allow, after approval.