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Reconcile the final counts
Within 24 hours, submit the final registration, check-in, team, submission, and demo counts.
Upload the evidence
Upload opening, demo, and closing screenshots with the event code, leaving out anyone who opted out.
Complete the project record
Complete the project list with links, eligibility decisions, scores, results, and talent referrals.
Confirm partners and prizes
Confirm approved partner deliverables and direct prize fulfilment.
Report every problem
Report any incident, data, integrity, or outage problem, even if you resolved it.
Record volunteer service
Record each volunteer as present or absent within 48 hours. Certificates follow recorded service.
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The event is not finished when demos end. Complete the dashboard closeout within 24 hours.
Required closeout
• Final registration, check-in, team, submission, and demo counts. • Opening, demo, and closing evidence with the event code visible, leaving out anyone who opted out of images. • The complete project list, repository and demo links, eligibility decisions, scores, results, and talent referrals. • Approved partner deliverables, and direct prize fulfilment confirmation where a prize was awarded. • Any incident, safety, data, integrity, or outage problem, even if it was resolved during the event. • Receipts only for spending b54 approved in writing. There is no meal claim for a virtual Campus Build. • A short outcomes note: what worked online, what failed, connection problems, participant feedback, and recommended changes.
Record each volunteer as present or absent within 48 hours. Certificates follow recorded service.
b54 reviews discrepancies and may contact participants. The event is marked complete only after material gaps are resolved and results are accepted.